Services
Business-trip support
From landing to departure, we build your schedule in Korea and move with you on the ground.
Get a quoteWhat we do
It doesn't end with a schedule
Schedule design
We start from what the trip is for, then build a schedule you can actually keep, allowing for travel time and the other side's constraints.
Meeting setup
We find the companies you should see, reach out and book the slots. If you already have someone in mind, we coordinate with them.
Transport and routing
We meet you at the airport in person. For larger groups we arrange a bus, and we plan the moves between appointments in advance. If you land in the morning, we can start the schedule that same afternoon.
On-site presence
We come to the meetings, the trade shows and the factory visits. Where it's needed, we interpret as well.
Trade shows
Pre-registration, locating the right stands and support during on-floor conversations at KINTEX and COEX (Gangnam and Magok). Entry works differently at each show, so we handle it in advance and cut the wait on site.
Written follow-up
After the trip we write up what was said and where. We also write down what happens next.
You can hand us all six, or only the parts you need. Flights and hotels are usually cheaper booked yourself, so one option is that we send you the conditions and you book.
How it works
Settled before you land, together on the ground
Inquiry
Tell us the purpose and the dates
Draft schedule
Who to see and how to move
Confirmation
We fit the other side's calendar
On the ground
We run the schedule with you
Write-up and closing
Trip report, VAT invoices
Inquiry
Tell us the purpose and the dates
Draft schedule
Who to see and how to move
Confirmation
We fit the other side's calendar
On the ground
We run the schedule with you
Write-up and closing
Trip report, VAT invoices
What you get
The trip ends, the record stays
Confirmed itinerary
Dates, times, places, how you get there and who to call, on one page. We update it as things change.
Meeting briefs
What the company you're seeing actually does, and what you should confirm with them, written up before the meeting. We go through it with you on the way there.
Trip report
What was said at each appointment and what happens next, written up with photos.
Contracts and VAT invoices
You contract in writing with a company registered in Korea, and every payment comes with a Korean VAT invoice.
Pricing approach
No rate card. A written quote before we start
Terms change with the length of the trip, the regions involved and how much of it we attend, so we don't keep a fixed rate card. We agree the scope first and quote only for that scope. Parts you're better off handling yourself stay out of scope. You receive the actual figures within 3 days of your inquiry, together with the scope.
- Per trip
The whole schedule
We set the dates and how much we attend, then quote in writing before starting. If the scope changes we re-quote, and we don't proceed without your approval.
- Expenses
Costs actually incurred
Travel, parking and accommodation outside Seoul are billed as expenses. We tell you the estimated amount before spending, and invoice with receipts afterwards.
- Monthly
Ongoing work
If you visit Korea regularly, or want us handling the Korean end continuously, we structure it on a monthly basis.
FAQ
Frequently asked questions
Do you book flights and hotels?
We'd suggest booking those yourself. Going direct through the airline or a booking site is usually cheaper and easier to change. What we do instead is tell you which locations and conditions fit the schedule, and look with you at where to stay so the next morning works. If booking yourself is difficult, we'll handle it.
Do you meet us at the airport?
Yes. We meet you at the airport in person and take you to your first appointment or your hotel. For larger groups we arrange a bus. Just tell us the arrival time and how many of you there are.
Is interpreting included?
At the meetings we attend, we interpret. But for sessions that need a specialist, such as technical discussions or contract negotiation, we quote separately under interpreting. We look at your schedule and tell you in advance which of the two applies.
Do you find the companies for us?
Yes. We start by finding companies that fit the purpose of the trip and reaching out to them. If you already have someone in mind, we contact them and book the slot. What we can't promise is that the other side agrees to meet, so we tell you how each approach lands as it happens.
Can the schedule go outside Seoul?
It can. Factories are often outside the city, so travelling beyond the capital region is common. We calculate travel time in advance so a single day doesn't get overloaded, and travel and accommodation are billed as expenses.
What happens if the schedule runs behind on the ground?
On the ground, meetings run long and transfers get delayed. When that happens, we decide together on the spot what to push back, and anything we push back moves to the next day or your next visit.
Are there costs beyond the quote?
Costs that are actually incurred, such as travel, parking and accommodation, are billed separately as expenses. But we tell you the estimated amount and get your approval before spending, then invoice with receipts afterwards. Nothing outside the quote simply appears on a later invoice.
Can I hand you only part of it?
You can. Some clients build the schedule themselves and only want us on the ground; others hand us the preparation and travel on their own. We tell you first which arrangement is genuinely worth it, and set the scope from there.
Contact
Tell us about your trip
We reply within one business day. Within 3 days of your inquiry you receive a draft schedule, the scope and the quote.